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Archive for the ‘Health Records Management’ Category

Ensure ECRM strategies encompass nontext data [195]

November 2nd, 2011

Practices must ensure electronic content and records management (ECRM) strategies are in place to manage the life cycle of all data formats retained, including nontext data.

Establish clear criteria for retention, storage, access, and disclosure of nontext media [193]

November 2nd, 2011

Healthcare practices must establish policies and procedures for nontext media that establish clear criteria for retention and destruction, storage, access controls, and tracking of access and disclosures.

Give patients an opportunity to obtain copies of their records before a facility closes [185]

September 29th, 2011

In the event of a facility sale or closure, patients should be notified, if possible, and given an opportunity to obtain copies of their health information before closure or transfer of records.

Transfer or store patient records in the event of a facility or practice sale or closure [184]

September 8th, 2011

If a healthcare facility or medical practice is sold to another healthcare provider, patient records may be considered assets and included in the sale of the property.

If a facility closes or a practice dissolves without a sale, records should be transferred to another healthcare provider that agrees to accept the responsibility, or they should be archived with a reputable commercial storage firm.

Considerations for disposition of patient records during a facility closure [183]

September 8th, 2011

Organizations must take several factors into consideration when preparing for the disposition of patient records, including:

  • State laws regarding record retention and disposal, historic record protection, and statutes of limitation
  • State licensing standards
  • Medicare and Medicaid requirements
  • Federal laws governing treatment for alcohol and drug abuse
  • Guidelines issued by professional organizations
  • The needs and wishes of patients
  • The needs of physicians, other providers, and public health organizations for follow-up and research
  • Review of current organizational policies

Ensure the integrity and availability of patient records after a facility closure [182]

September 7th, 2011

Organizations must protect the integrity, retrieval, and storage of health records during a facility closure and ensure that records are available for continued patient care.